Organisation:
Peter Tatchell Foundation
Location:
London (Borough SE1 1HL, near London Bridge)
Salary:
£40,000 per annum (plus auto enrolment pension contributions)
Hours:37.5 hours per week, normally 9.30am to 5.30pm but periodic out of office hours work too.
(All post holders are subject to a six-month probationary period.)
Reports to:
Chairman of the Board of the PTF and CEO of PTF
Job role:
Peter Tatchell Foundation (PTF) Operations Director is responsible for organising and coordinating office operations and procedures in order to ensure organizational effectiveness and efficiency.
The Operations Director reports to both the Chair of the Board and CEO of PTF and will have strong people skills, be able to manage a wide variety of office management, campaign, administrative and clerical tasks, and be proficient with computers and the use of Microsoft Office software
Person Specification
The Operations Director has:
· the ability to work both independently and collaboratively to deliver the PTF’s objectives
· excellent written and oral communication skills
· good time management, organisational and planning skills
· commitment to the PTF’s aims and objectives
· high professional ethical standards and commitment to a diverse workplace
· excellent people management and interaction skills
· office management experience
· the ability to delegate responsibilities effectively and work as part of a team
· a ‘can-do’ attitude, openness to direction, and commitment to get the job done
Job description
Manage and coordinate all office and PTF operations.
Provide operational support to the CEO of PTF across campaigns
Implement, manage and maintain record keeping, confidential personnel files
Assist with Human Resources management: Including Supervisions and Attendance.
Design and implement policies and procedures, manage recruitment, and training of staff
Develop new streams of work for the PTF in consultation with CEO and trustees.
Devise and supervise a volunteer program
Manage office equipment, maintenance and service contracts and systems
Manage technology and telecommunications systems and provide general support to staff
Create and maintain an administrative filing system
Maintain an inventory of office supplies and equipment
Manage security and insurance
Maintain a petty cash system and various budgets
Perform other duties as may be assigned
The remit of the post is flexible and adaptable, with a requirement to multi-task using a wide range of skills, as requested by the CEO and / or Trustees, such as assistance with other PTF work as needed.
The tasks required from the post holder may change, particularly if additional staff / volunteers are recruited in future. The person accepting this position must be willing to adapt his / her areas of work as the PTF evolves and to fill in for other staff members in their absence due to holidays or illness.
The Operations Director must also be willing to sometimes work out of office hours, including early morning, evenings and weekends, and to sometimes work longer than 37.5 hours per week, with time off in lieu as compensation.
About the Organisation
The Peter Tatchell Foundation is human rights advice, educational, support and advocacy organisation that seeks to promote and protect the human rights of individuals, communities and nations, in the UK and internationally, in accordance with the body of established national and international human rights law by all appropriate peaceful means.
The Peter Tatchell Foundation works on a selected range of human rights issues in selected countries. Both the issues and countries are selected on the basis of appeals from human rights victims and defenders, often on the grounds that few other human rights organisations are working on these issues, in our way and in these countries.
Much of our work involves seeking to influence and change public consciousness, values and culture regarding matters of human rights (which include the related issues of equality, diversity and non-discrimination). We initiate and intervene in public debates to promote awareness of human rights issues among the public, social institutions, businesses, ngos and governments.
PTF are an equal opportunities employer and welcome applications from all suitably qualified people regardless of their race, sex, disability, religion/belief, sexual orientation or age.
PTF welcomes job share applications.
How to apply:
Please send us as two PDF (or equivalent) document attachments:
1] Your CV
2] A cover letter with up to 300 words each on (a) why you want the job, (b) what relevant job skills and experience you have, (c) the office / website / IT systems you know and are competent in, (d) what you think the PTF’s three campaign priorities should be and why.
Please make sure that all documents are marked with your name and contact details. Please ensure that you write the job you are applying for in the email subject line.
Closing date: Thursday 15 November 2018
Email to: [email protected]
Thank you.
Jeremy Hooke, Chair of the Trustees, Peter Tatchell Foundation